Data Protection


The law governing data protection was significantly updated in May 2018, following the implementation of the Data Protection Act (2018). This legislation brought in to effect the General data Protection Regulations (commonly referred to as GDPR).

Mary Ward is committed to meeting the requirements set out in the new regulations and want to ensure that the personal data of students, staff and others who work with us, is only collected because we need it, is kept safely, is not shared with anyone who should not see it and is disposed of when we no longer need it.

The Mary Ward Settlement Data and Records Management Policy includes more information about data protection and you can see a copy by clicking on the link below:

Link to policy

There is also plenty of information about data protection and GDPR on the Information Commissioner’s web-site. This can be accessed through the link below:

Guide to GDPR

One of the important new requirements is that we provide a range of information to anyone we are collecting personal data from. This information is provided in the form of a statement called a Privacy Notice. This includes the legal basis for collecting the information, what we intend to do with the information and who we share it with. We have decided to produce a number of privacy notices covering a range of specific issue, most of which relate to our students. Please click the links below in order to see those that may be of interest to you.

Form for the removal of permission to use a photo

Student related Privacy Notices


Learning Agreement

Pre course assessments

Pre course health assessments

Photo’s & Videos

Student waiting list

Bursary applications

Instalment agreements

Students with Additional Learning Support

Students with PEEPs and PAPs

(Personal Emergency Evacuation Plans and Personal Assistance Plans)

Student comment

Student complaint privacy statement

Other Privacy Notices

Job applicants



Prospective Trustees

Staff disciplinary grievance


The data protection officer is: Miranda Howard. If you have any concerns about data protection then please contact Miranda Howard.  Email address is