Our  project ran from August until the end of March, and was naturally broken by a 2 week break for Christmas

Project phase Actions taken
Week 1 -  Initial invite to participate is sent out
  • Introduce All Together Now Project to communities i.e. partners, potential learners, and other interested parties through face-to-face contact (rather than sending written information)
Week 2 – Initial planning meeting
  • Groups and organisations were invited to a meeting to discuss the types of classes they were interested in running, share administration procedures, and have an opportunity to meet one another.
Weeks  2-3 – Planning classes
  • Course outlines devised with our tutors and shared with partner organisations
  • Partner organisations sent out our publicity and information materials amongst members to recruit and start enrolment process for the classes
  • Timetable drawn up
Weeks  3-6 – Term 1 classes begin
  • Classes commenced according to availability of groups
  • All students required to fill out enrolment forms. Information uploaded onto database by the project assistant
Weeks  15-16 – Term 1 classes end
  • Group and individual evaluations. Focus groups to discuss future learning needs and opportunities.
  • Tutors required to complete evaluations for each of their classes
Week  16 – Mid-project evaluation meeting and initial planning of celebration event
  • Meeting with representatives of all groups to discuss the progress of their projects and the effectiveness of our management and project delivery
  • Group discussion on expectations of celebration event. Delegation of planning tasks and community involvement for celebration event.
  • Invites sent out to  learners via their tutors or organisations
Week  18-29 – Second term of classes begin
  • Follow same timetable as with week 3 – 16
  • Formal partner meetings to evaluate project delivery and plan term beyond All Together Now project, making recommendations for the future
Week  24 – Second planning meeting for celebration event
  • Representatives of partner  organisations invited to discuss celebration further.
  • Arrange formal invitations. Plan certificates and logistics for exhibition
Week  28 – Celebration event
  • Final preparations, planning and hosting. Display exhibition of student work.
  • All students who had participated in projects invited to fun afternoon, with short taster workshops of our courses.
 Week  29 – Evaluations
  • Tutor and partner evaluations of the courses and the project as a whole